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Basic tasks in Word
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Related Books Free with a 14 day trial from Scribd. Related Audiobooks Free with a 14 day trial from Scribd. Word 1. MS Word bca. We can use word to generate our letters, reports or any other text document in our desired format. In a word processing software, we can format our text with a variety of typefaces and graphics and set our work in our desire format. Thus MS word is the most popular clipart operating system now days all over the world. The extension name of MS word or earlier version is.
The extension name of MS word onwards all version and are. Word is even more powerful than ever. You can place the quick access toolbar above or below the ribbon. To change the location of the quick access toolbar, click on the arrow at the end of the toolbar and click on Show below the Ribbon.
File: using file can be save the file, close the file, open the file, create new document, print to the file, customize the document, print, send through email or fax , publish or close. Items within a group perform a related function. The groups are logical collections of features designed to perform functions that you will utilize in developing or editing your Word document.
Commonly used features are displayed on the Ribbon, to view additional features within each group, click on the arrow at the bottom right of each group. Using mouse: To move the cursor with mouse, move the mouse pointer to the place where you want the cursor to operate and then click. Using keystrokes: Cursor automatically moves to the right of the text as you type using keyword. To moves the cursor through text by one character, word or line at time you can use arrow keys.
Keyword can be used to move the cursor to either side of the screen or to the beginning or end of our document. Note: When you click on the File tab and Click New, you have many choices about the types of documents you can create. If you wish to start from a blank document, click Blank. If you wish to start from a template, you can browse through your choices on the left, see the choices on center screen, and preview the selection on the right screen.
Working on Multiple Documents Several documents can be opened simultaneously if you are typing or editing multiple documents at once. The current document has a checkmark beside the file name. Select another open document to view it. Document Views There are many ways to view a document in Word. Print Layout: This is a view of the document, as it would appear when printed. It includes all tables, text, graphics, and images.
Read mode: This is a full view length view of a document. Good for viewing two pages at a time. Web Layout: This is a view of the document, as it would appear in a web browser.
Outline: This is an outline form of the document in the form of bullets. Draft: This view does not display pictures or layouts, just text. The Live Preview feature allows you to preview the results of applying design and formatting changes without actually applying it. You can opt to show or hide certain page elements. Proofing: This feature allows you personalize how word corrects and formats your text. You can customize auto correction settings and have word ignore certain words or errors in a document.
Save This feature allows you personalize how your document is saved. You can specify how often you want auto save to run and where you want the documents saved. Advanced: This feature allows you to specify options for editing, copying, pasting, displaying, printing and saving. Customize the ribbon: Customize allows you to add features to the ribbons and keyboard shortcut key.
If there are tools that you are utilizing frequently, you may want to add these to the ribbons and keyboard short cut key. If there are tools that you are utilizing frequently, you may want to add these to the Quick Access Toolbar.
Add-ins: This feature allows you view and manage Microsoft office add-ins. Typing and inserting Text To enter text just starts typing! The text will appear where the blinking cursor is located.
Move the cursor by using the arrow buttons on the keyboard or positioning the mouse and clicking the left button. Selecting Text To change any attributes of text it must be highlighted first. Select the text by dragging the mouseover the desired text while keeping the left mouse button depressed, or hold down the SHIFT key on the keyboard while using the arrow buttons to highlight the text.
Deselect the text by clicking anywhere outside of the selection on the page or press an arrow key on the keyboard. Clipboard group: Clipboard group have contained four buttons such as paste, cut, copy and format painter. When you click on paste button, it displays three options such as paste, paste special and paste hyperlink.
Paste option allows paste the contents of the clipboard and paste recently cut or copied item. Paste special is used to paste the copied or the cut text in a specific format may be word pad document, picture format, rich text document format and unformed text document.
Cut allows cuts the selected text. Copy allows copies the selected text. Format painter allows copy formatting from one place and applies it to another place. Double click this button to apply the same formatting to multiple places in the document.
Inserting Additional Text Text can be inserted in a document at any point using any of the following methods: Type Text: Put your cursor where you want to add the text and begin typing Copy and Paste Text: Highlight the text you wish to copy and right click and click Copy, put your cursor where you want the text in the document and right click and click Paste. Cut and Paste Text: Highlight the text you wish to copy, right click, and click Cut, put your cursor where you want the text in the document, right click, and click Paste.
Drag Text: Highlight the text you wish to move, click on it and drag it to the place where you want the text in the document. You can also use the Clipboard group on the Ribbon. Backspace will delete text to the left of the cursor and Delete will erase text to the right. Jump the cursor one place to another. Font group: It allows formatting the text. It has some buttons such as bold, italic, underline, strikethrough, superscript, subscript, change case, font color, text highlight color, grow font, shrink font button, font typeface and font size combo box.
Bold button allows make the selected text bold. Italic button allows italicize the selected text. Strikethrough allows draw a line through the middle of the selected text. Subscript allows create a small letter below the text baseline.
Superscript allows create a small letter above the line of the text and change case buttons allows change all selected text to uppercase, lowercase or other common capitalizations.
Text highlight color allows make text look like it was marked with a highlighter pen and can be selected any color from the highlight color list. Suppose you want to remove highlight color of the given highlight text, then choose no option from highlight button. Font color list button allows change text color and it display some color. Text effect and typography buttons allows add some effect to you text like shadow and grow. If you document has been opened in compatibility mode, this button disabled.
Font Styles and Effects: Font styles are predefined formatting options that are used to emphasize text. They include: Bold, Italic, and Underline. Highlight Text Highlighting text allows you to use emphasize text as you would if you had a marker. Click in font size list box to select the font size for the text. Change Paragraph Alignment The paragraph alignment allows you to set how you want text to appear. Indent Paragraphs Indenting paragraphs allows you set text within a paragraph at different margins.
Bulleted and Numbered Lists Bulleted lists have bullet points, numbered lists have numbers, and outline lists combine numbers and letters depending on the organization of the list. Add Borders and Shading You can add borders and shading to paragraphs and entire pages. Styles can be saved for use in many documents.
Styles are a present collection of formatting that you can apply to text. Apply Styles There are many styles that are already in Word ready for you to use. Creating New Styles You can create styles for formatting that you use regularly. There are two ways to create a new style.
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